The Logbook
To log means to take note of an occurrence in a systematic record. In this regard, the logbook serves as an important tool for monitoring activities related to a particular subject. What we take note of depends on the purpose of the logbook. The logbook usually includes:
- The date and time of log
- The name of the person logging the details
- The activity that happened
For example, security guards at the reception area keep a logbook of the things happening at the reception area. They log the time, who or what enters or leaves the building, and sign their name. In this example, the logbook helps monitor movements of people and goods in the area and it aids in investigation if something goes amiss. If a logbook is kept properly and professionally, it could provide valuable data as reference and evidence.
Drivers keep a logbook, too. Here is an example
Company Name ___________________________________________
Vehicle Type: Vehicle Number:
Drivers need to monitor their activities to track their time on the road and vehicle maintenance checks. These ensure safety in traveling.
In tour guiding, the logbook also serves as an important tool in monitoring the implementation of tour arrangements, including deviations from the original plan. In fact, one of the dictionary definition of the word “log” is the official record of events during a voyage. Logs must therefore be entered in the logbook as neatly and as accurately as possible. Here is a sample of a log sheet page in a logbook:
Tour: ____________________ Number of Participants: ________________________________
Tour Guide: _________________________ Tour Manager: _____________________________
Driver: Vehicle Type: Vehicle Number:
Logged by: Checked by:
Name Name
Signature Signature
Formats vary depending on the information needs of the tour company, but the main data required usually include the date, time, activity, and tour staff involved (i.e., name of driver and tour guide). After accomplishing this form, a copy can be submitted to the travel agency to serve as the tour guide’s after-activity report. The report on tour expenses should be attached to the tour guide’s log sheet. Tour expense report will be discussed in the next lesson.
Another useful log sheet is one used for monitoring luggage. The tour guide can use the rooming list to monitor the number of luggage per tour participants:
